Want to turn your campsite into a wedding venue? It may sound unusual, but an increasing number of couples are opting for a camping wedding in nature. If you own a campsite, you may want to consider whether it can be transformed into a camping wedding venue.
How to turn an ordinary campsite into a marketable, creative and profitable wedding venue? Is your campsite suitable for weddings? From space planning to service items, comprehensively improve reception capacity. How to buy luxury camping tents and how to market and promote your wedding campsite? This article will answer all your questions.
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Assessing Your Campground's Suitability
Before you officially transform a campsite into a camping wedding venue, the first step is to determine whether it is suitable for weddings. This is not just about looking at the scenery, but also a comprehensive assessment from multiple angles, such as the natural environment, infrastructure, and spatial layout.
Evaluate the Natural Setting
The soul of a camping wedding is its unique natural background. So first of all, check whether your campsite has advantages in terms of natural landscape.
Are there lakes, streams, forests or mountains? These elements can create a romantic atmosphere for the wedding and can also be used as wedding photo locations. Is the grass open? Is it suitable for setting up a wedding arch, long table or campfire area? Is there a lot of natural noise?
For example, the sound of wind, insects and water flow may sound natural, but it may become a distraction during the ceremony or recording.
Check the Infrastructure
No matter how beautiful the scenery is, if the infrastructure cannot keep up, it will be difficult to host a smooth wedding. You need to evaluate the existing supporting facilities of the camping wedding item by item.
- Accommodation Facilities: camping tents, enough power sockets
- Sanitary Conditions: toilets, washbasins, showers…
- Water Source and Sewage: clean water supply, sewage discharge system
It is recommended that you make a list and check each infrastructure. And record the current status and evaluate whether it needs to be upgraded. Because the wedding must carry a large number of passengers, so make sure that these infrastructures can bear the load.
Consider the Size and Layout
The last key point is space. You need to know how many people your camping themed wedding can accommodate at most, and think about how to plan the venue partitions reasonably.
The ceremony area should be quiet and unobstructed, suitable for setting up and taking pictures. The reception area can be arranged in an open area for dining, speaking, cutting cakes, etc. The activity area should have enough space for guests to dance and play games.
It is best to stay away from the accommodation area to avoid affecting rest. There are also camping wedding ideas that are also very good, such as photo booths, beverage bars, campfire chat areas, etc.
A successful camping wedding is often not a single point, but a clear overall flow. The area is divided reasonably, and guests can feel the care in every corner.
Obtain Legal and Regulator
If you want to officially use your campsite as a wedding venue, it’s not as simple as setting up a few luxury tents. You also need to understand the relevant laws and regulations. First, check the local land use and zoning regulations to see if commercial activities such as weddings or parties are allowed.
If your campsite was originally registered as “recreational land” or “private land”, you may need to apply for a change of use or temporary use permit. You need to apply for the corresponding license based on the actual business content:
- Business License:Necessary, indicating that you have the legal status to operate.
- Catering License: If you provide catering services (even if you only cooperate with an outsourced team), you need relevant licenses.
- Liquor License:Alcohol is indispensable for weddings, and if you plan to serve or sell alcoholic beverages, this license is also necessary.
It is recommended to contact the local government or the Small Business Administration in advance to understand the process and requirements clearly to avoid trouble later.
Enhancing the Campground for Weddings
After confirming that the campsite has the basic conditions for holding a wedding, the next step is to optimize and improve it. You also need to create a dedicated wedding space, improve supporting facilities, and provide professional services and personalized packages.
Create Dedicated Wedding Spaces
A camping wedding needs a stage. You can designate an exclusive area in the camp for ceremonies, banquets or parties. Tents are a good and affordable starting point. So, how do you choose from so many types of tents on the market? Stretch tents are recommended.
It has strong custom properties. That means it can be flexibly created in different shapes. This type of tent uses a new generation of PVDF tarpaulin. PVDF is coated based on PVC, which is more durable. It is rainproof and sun-resistant, suitable for long-term outdoor use. The Q235 steel pipe structure also ensures the stability of the tent.
The internal vertical space is very spacious and can make full use of the vertical space. As a wedding venue, you can add fairy lights, lanterns, floral decorations, etc. It is easy to create an atmosphere without spending a lot of money.
Upgrade Amenities
Facilities can accommodate a large number of passengers in a short time. Renovate the bathroom and increase the number of compartments. At the same time, each tent needs to be equipped with a sink, mirror, and additional dressing room and makeup room. Choosing Glitzcamp’s luxury tent can easily do it without worrying about it yourself.
You can place sofas, cushions, and blankets so that guests have a place to relax, wait, or chat. Install fans and air conditioners in summer to create a comfortable summer camp wedding. Prepare heaters in winter.
And these will not be idle, and can also be used for camping during non-wedding periods. These details can greatly improve the overall professionalism of the wedding and guest satisfaction.
Offer Wedding-Specific Services
To make the newlyweds truly worry-free and improve the core competitiveness of your campsite, you can consider providing one-stop wedding support services. Cooperate with local caterers, photographers, florists, bands or DJs to provide recommendations or package services for newlyweds.
Provide planning support for renting a summer camp for a wedding to help newlyweds make a schedule. Connect with various suppliers and assist in on-site coordination on the wedding day.
Provide material rental services, including event tents, bed sheets, tables and chairs, tableware, decorations, etc. These can save the newlyweds the trouble of finding them themselves. It can also greatly increase the success rate of orders and attract customers.
Develop Wedding Packages
Different customers have different budgets and expectations. You can develop several wedding package combinations:
- Basic Package: only provides venues and infrastructure.
- Mid-range Package:plus some scenery and assistance services.
- High-end Package: includes a full set of planning, catering, entertainment and other services.
You can also set up some value-added services for the newlyweds to purchase, such as guided hiking, bonfire parties, and stargazing experiences. Differentiated product combinations can meet the needs of different customers and improve the profitability of the camp.
Marketing Your Camping Wedding Venues
Once you have completed the upgrade and service construction of the camping wedding, the next step is to bring it to the market. Good marketing can not only bring bookings, but also build brand reputation.
You need a professional website. This is not only your online “facade”, but also a place for customers to quickly understand you. Introduction to the natural features of the camp, accompanied by high-definition pictures and videos.
Detailed wedding package description, including price, service content, options, etc. Introduction to facilities, including accommodation, toilets, activity areas, etc. is also indispensable. Customer reviews and real wedding case displays make your website more credible.
Finally, remember to leave contact information and appointment forms for customer consultation and booking. Remember that the website must be mobile-friendly, and many people will browse it on their mobile phones. This is something that many independent sites ignore.
You can also open accounts on platforms such as Instagram, Facebook and Pinterest. These platforms are mainly used by women and prospective newlyweds, who are very suitable for promoting wedding venues. You can publish:
- Venue layout, real wedding photos and videos
- Limited time promotion or package discount information
- Wedding reviews shared by customers
- Behind-the-scenes footage, such as setting up the set, sunset moments, etc.
Use a fixed IP appropriately to create a persona. Or, in line with the trend of young groups, try to use meme cat promotion. Long-term operation of these platforms will help build a fan base and brand awareness, and also facilitate interaction with potential customers.
Conclusion
Turning your camp into a camping wedding venue can expand the camp’s profit. As long as the preliminary assessment is in place, legal and compliant, and the supporting facilities and services are professional, your camp can become a unique and attractive wedding destination.
If you are ready to start your camping wedding project, please contact Glitzcamp’s campsite planning experts. We can provide you with tent solutions, site layout suggestions and overall event support. Help you land a truly sustainable wedding camp from scratch.
